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10 copy-and-paste AI prompts for site managers
The prompts I actually use for the admin that eats the week. Paste them into ChatGPT, Claude, Copilot or Grok Bot, fill in the brackets, and check the output before it goes anywhere.
What's inside
- 1. Site diary from a voice note
- 2. Clear, numbered RFI
- 3. Meeting notes to minutes and actions
- 4. Three-week look-ahead
- 5. Walk-round notes to a snag list
- 6. Early warning notice (NEC) draft
- 7. Toolbox talk in five minutes
- 8. Subcontractor chaser email
- 9. RAMS sense-check questions
- 10. Weekly client progress update
Each prompt comes with what to paste in, what you get back and a tip from site. The prompts tell the AI never to invent numbers or dates, so you check, not rewrite.